Oakville Special Events Plan

The Special Events Plan will provide a roadmap to guide future planning and decisions relating to special events in the community.

Special events bring significant benefits to the community of Oakville. They provide entertainment for residents, encourage community engagement, enhance community pride, support the local economy, and contribute positively to the high quality of life that community members enjoy.

To ensure the community continues to benefit from events, the Town of Oakville has started developing a Special Events Plan. The plan is meant to provide a roadmap that will guide future planning and decisions relating to special events in the community.

Expedition Management Consulting has been hired to work closely with the town to develop the plan and coordinate a variety of community engagement opportunities.

We want to hear from you!

We want to hear your input on what matters most when it comes to special events in Oakville. Residents, businesses, and other community members — share your feedback on what you like about current events and what you would like to see offered from the town in the future. 

Take the special events survey

Take the special events survey available from May 22 to July 8, 2024, and help shape the future direction of special events in Oakville. The survey takes about 10 minutes to complete and is anonymous.

Complete the event vendor and organizer survey

Current and past event vendors and organizers with the town will receive a short online survey directly through email to gather input on special events. If you are an event vendor or organizer and would like to receive a link to complete the survey, please contact events@oakville.ca. The deadline to complete the survey is July 8, 2024.

Participate in an online community workshop

You are invited to participate in online workshops to help shape the development of the Special Events Plan. The sessions will begin with a brief presentation about the project, followed by a facilitated discussion to collect your feedback. Register for the following opportunities: 

The same material will be covered at each session. Registration will be accepted up until the start of each meeting, however, it is recommended to register at least one day in advance to receive and review the presentation slides. 

Email your feedback

We want to ensure that all voices are heard. If you are unable to participate in any of the planned engagement opportunities, please email Cassandra Gilmore at Cassandra@expeditionconsulting.ca by July 8 to share your input. 

Key dates

Community consultation

The first round of community engagement will take place May 22 to July 8, 2024.

Present preliminary findings

After the engagement process has concluded and supporting research and analysis is complete, preliminary findings for the Special Events Plan will be shared with the community. This is scheduled to occur in early fall, 2024.

Council presentation and approval

Final plan to be presented to Council in late fall, 2024.

Town Studies, Plans & Projects

Contact

Robin Howarth
Cultural Services Senior Manager, Recreation and Culture
905-845-6601 ext. 3007
robin.howarth@oakville.ca 

Related/supporting documents and plans

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