Sign Permit

How to apply for a sign permit for your business, event, or election campaign.

The Sign By-law provides regulations of various sign types including elections signs, mobile signs, fascia signs and advertising signs.

Sign regulations differ depending on the location of the property where the sign will be placed and are sectioned into "designations" or types of land uses. 

To find out what designation your property is classified as please search your address in the Interactive Map of Land Use.

A sign permit is required whenever a new permanent sign is installed on a building or into the ground, or if you plan to install a temporary sign.

Refer to the following guides to determine what type of sign permit you require:

Installing a sign in the Town of Oakville without a valid permit is a violation of the town’s by-laws and can result in the sign being removed and/or charges laid.

Any change to the structure, face, or attachment details of a previously approved sign, including adding, removing, or rearranging parts, is considered an alteration and would require an alteration permit. 

However, simply changing the message displayed or performing maintenance on the sign structure does not count as an alteration.

Apply for a sign permit

All permanent and temporary sign permits applications must be submitted through the town’s online services.

For event signs, please submit an event sign permit application (pdf).

The application process

The documents and drawings you need to submit with a sign permit application depend on the type of sign you are erecting. 

Select from the options below for a detailed list of the required information for each type of application or review the consolidated Sign by-law. 

Rates and fees

Refer to the Sign Permit Rates and Fees (pdf) for our current fees. Application fees are non-refundable and not transferable.

Additional fees will apply if approvals are required if the sign encroaches or overhangs municipal property.

Submission standards

Help us process your application faster by submitting your documents in the following format:

  • Save files in a PDF format.
  • PDFs should not be locked.
  • Organize documents as separate files. Document types can contain multiple pages, such as drawings or plans.
  • Name your files appropriately, i.e. MTO Approval.pdf   This saves significant time in processing your application.
  • All files should be easy to read, i.e. scanned documents.
  • Ensure all required documentation is added to your application submission or your application will be delayed.

Once you have read through Step One and prepared your application documents according to the instruction in Step Two you may proceed to submitting your sign permit application online. 

Submit A Sign Permit Application


The review and approval process of your submitted documents regarding your sign permit application will be processed through the ProjectDox software if your application requires drawings to be uploaded. 

About ProjectDox

ProjectDox is a web-based program that lets customers complete the project review and approval process online. It creates an online workspace that people from different locations and disciplines can use to share information, making it easier to communicate and complete tasks.

Access ProjectDox via email

You will receive a ProjectDox Invitation email containing instructions and a link to access your project. 

To log in to ProjectDox you will use your Town of Oakville account login and password. Once signed in, you can view project tasks and status.

During the review of your project, if you are required to complete a task you will be notified by email. Follow the instructions in the email to complete the required task.

If you are requested to resubmit materials, please only submit those requested. Do not resubmit the entire application package unless requested to do so.

Refer to the ProjectDox Applicant Guide for Sign Permits (pdf) for more information. 

Processing time

It may take up to 15 to 20 business days to process your application. Processing may take longer if your submitted documents are insufficient and need additional information.

If your sign permit is approved, you will receive an email with instructions on how to access your permit and any approved documents.

Next steps for permanent/fixed signs only

Within 10 days of the sign being installed, the sign owner is required to submit a photo of the installed sign along with a letter signed by the engineer or sign installer confirming that the sign has been installed according to permit specifications.

If the sign is not installed within six months of the permit being issued, the permit will be considered expired and you will need to submit a new application and pay all applicable fees if you wish to install the sign.

Submit these items through your online town account and select the "As Built" button beside the sign permit on the "My Permits and Applications" page.

Required information for sign types

Permanent (fixed) signs

A single-faced sign, constructed of a permanent and rigid material, that is attached and positioned parallel to the exterior wall of a building or structure and shall not include a window sign or a canopy sign

To apply for a fascia sign, you must complete a fixed sign permit application and provide drawings of the proposed sign. The drawings must include:

  • Section through wall, showing wall thickness, floor and/or roof construction and anchorage.
  • Show elevations of the structure to which the sign is to be attached, showing the location of openings, thickness, construction and dimensions of the wall. 
  • The proposed location of the sign, the height of the sign above the sidewalk and the projection of the sign beyond the street line, if any.
  • Depict the proposed sign, its weight and structure including dimensions, copy design and materials (type of bolts/screws, length, material, etc.).
  • Show all lettering and lighting (including colour) on the sign(s).

Additional drawing requirements:

  • If the sign weighs more than 115 kg (253 lbs) – a design sealed by a Professional Engineer (PEO) or Architect (OAA).
  • All signs not designed by an engineer and/or architect, a Schedule 1 Designer Information form (pdf) completed by the sign designer. The designer must complete and sign the form and provide the basis for exemption (OBC Div. C. Clauses 3.2.4.1.(3)(g) or 3.2.5.1.(3)(f)). 

You also must provide:

  • A letter of authorization from the property owner/agent.
  • A current plan of survey certified by a registered Ontario Land Surveyor showing the location of the proposed sign in relation to the boundaries of the lot, setback from the property line, adjacent streets, driveways, traffic lights and any buildings on the lot.
  • Proof of general liability insurance with the Town of Oakville named as additional insured or co-insured for no less than three million dollars. Insurance to be submitted by sign installer.
  • Ministry of Transportation approval (certificate) if the sign(s) is within 400 metres of any 400 Series Highway.
  • For awning applications – documentation showing that the material meets Canadian flame spread rating CAN-ULC-S109.

Note that additional approvals and fees may be required if the sign encroaches or overhangs municipal property. Additional approvals will also be required if the proposed sign is to be installed on a designated heritage property.

Sign alterations

If you are applying for a sign alteration, drawings showing the alteration to the sign are required.

A double or single-faced freestanding sign that is permanently affixed to the ground and not supported in any manner by a building.

Before applying for a permit for a ground sign, including directory signs, monolith signs, drive-through pre-sale menu board signs and drive-through menu board signs, consult Sign By-law 2018-153 for maximum sign face area and maximum message area requirements. Ground signs also require a portion of the sign to be open construction (the portion of a ground sign free from the display surface or face of the sign), depending on the height and sign face area of the sign. Consult the sign by-law for specific requirements for open construction.

To apply for a ground sign, you must complete a fixed sign permit application online and provide duplicate copies of sign drawings with the application. The drawings must show:

  • The proposed sign, sign structure, location, height sign face area, message area and open construction area including dimensions, copy design and materials and how the sign is affixed/installed in the ground.
  • All lettering and lighting (including colour) on the sign(s).
  • Details of connection and fasteners to be used.

Additional drawing requirements:

  • If the sign weighs more than 115 kg (253 lbs), drawings/design must be sealed by a Professional Engineer (PEO) or Architect (OAA).
  • Ground signs with height exceeding 7.5 metres must include a design sealed by a Professional Engineer or Architect and reviewed on site.
  • All signs not designed by an engineer and/or architect, require a Schedule 1 Designer Information form (pdf) completed by the sign designer. The designer must complete and sign the form and provide the basis for exemption (OBC Div. C. Clauses 3.2.4.1.(3)(g) or 3.2.5.1.(3)(f)). 

You must also provide:

  • A current plan of survey certified by a registered Ontario Land Surveyor, when required, on which is shown the location of the proposed sign in relation to the boundaries of the lot, setback from the property lines, adjacent streets, driveways, traffic lights and any buildings on the lot.
  • Proof of general liability insurance with the Town of Oakville named as additional insured or co-insured for no less than three million dollars. Insurance to be submitted by sign installer.
  • A letter of authorization from the property owner/agent.
  • Ministry of Transportation approval if the sign(s) is within 400 metres of any 400 Series Highway.

Note that additional approvals and fees may be required if the sign encroaches on municipal property. Additional approvals will also be required if the proposed sign is to be installed on a designated heritage property.

Sign alterations

If you are applying for a sign alteration, drawings showing the alteration to the sign are required.

A component of a ground sign that is designed to have alphanumeric characters and digital images that can be readily changed or rearranged by electronic means without altering the face of the sign and displays information in a prearranged sequence.

Please refer to the Sign By-law for the regulations on static electronic message boards. To apply for a Static Electronic Message Board, you must complete a static electronic message board permit application online. Your application must include drawings that show:

  • The proposed sign, sign structure, location and height including dimensions and how the sign is installed in the ground.
  • Cross-section views of the proposed sign and sign structure, including the dimensions, copy design and materials (ie. types of bolts/screws, length, etc.).
  • All lettering and lighting on the sign.
  • Maximum sign face area of the static electronic message board portion per sign.

You must also provide:

  • A current plan of survey certified by a registered Ontario Land Surveyor, when required, on which is shown the location of the proposed sign in relation to the boundaries of the lot, setback from the property lines, adjacent streets, driveways, traffic lights and any buildings on the lot.
  • Engineering drawings.
  • Traffic Impact report that is stamped and signed by a professional transportation engineer.
  • Proof of general liability insurance with the Town of Oakville named as additional insured or co-insured for no less than three million dollars. Insurance to be submitted by sign installer.
  • A letter of authorization from the property owner/agent.
  • Ministry of Transportation approval if the sign is within 400 meters of any 400 Series Highway.
  • Proof of approval for the proposed sign from all other governmental authorities having jurisdiction (Conservation Halton, Halton Region).

Note that additional approvals and fees may be required if the sign encroaches or overhangs municipal property. Properties with a static electronic message board are not permitted to display a mobile sign.

Temporary signs

A temporary sign that is displayed for a maximum of 21 days. Signs that fall under this category include:  

  • mobile signs
  • wall banner signs
  • inflatable signs
  • feather banner signs

To apply for a Temporary Sign- 21 Day Permit, submit a Temporary sign permit application (21 day permits) online to secure a mobile sign location (subject to location availability).

Locations for mobile signs, feather banners and inflatable signs have been assessed by Municipal Enforcement Staff to ensure they conform to the regulations set out in the Sign By-law. Access the interactive mobile signs map to identify potential locations and availability for mobile signs. The mobile signs map has been updated to reflect the new locations based on the new sign by-law regulations.

Permit locations are available as follows:

  • Maximum display period of 21 days per permit approval.
  • Requirement of seven day prohibited period per location after a sign permit has expired before another sign permit will be approved for the same location.
  • Locations are available within 30 metres from another feather banner, charitable mobile sign or mobile sign located along the same property frontage.
  • Maximum number of display periods in a calendar year is seven and is shared between feather banner and mobile signs.

Once you have confirmed a permitted location for your mobile signs you may submit a permit application within the following timelines:

  • Maximum of 60 days prior to requested placement.
  • Minimum of three business days’ notice is required.

A temporary sign that requires to be renewed each calendar year.  Sign types that fall under this category include

  • pole poster sign (private property)
  • wall poster sign (fascia sign)
  • flag sign
  • window sign
  • A-frame sign (private property)
  • real estate fascia sign (non-residential)
  • real estate ground sign (non-residential)
  • hoarding sign
  • development sign

To apply for a Temporary Sign - Annual Permit, you must complete an Annual Temporary sign permit application online. The application must include:

For development signs

  • Current plan of survey certified by a registered Ontario Land Surveyor, when required, on which is shown the location of the proposed sign in relation to the boundaries of the lot, setback from the property lines, adjacent streets, driveways, traffic lights and any buildings on the lot
  • Drawings showing the proposed sign, its weight and structure including: dimensions, copy design and materials (type of bolts/screws, length, material, etc.)
  • Proof of approval from the Town for the development (plan approval or building construction approval)
  • Proof of general liability insurance with the Town of Oakville named as additional or co-insured for no less than three million dollars from sign contractor.

For real estate (non-residential) fascia signs, window signs, real estate (non-residential) ground signs, hoarding signs and poster signs

  • The proposed sign, sign structure, location and height including: dimensions, copy design and materials and how the sign is affixed/installed in the ground.
  • All lettering and lighting (including colour, where applicable) on the sign(s).
  • All signs weighing more than 115 kg (253 lbs) must include a design sealed by a Professional Engineer
  • Details of connection and fasteners to be used
  • Ground signs with height exceeding 7.5m must include a design sealed by a Structural Engineer or Architect and be reviewed on site.
  • Proof of general liability insurance with the Town of Oakville named as additional or co-insured for no less than three million dollars from sign contractor.

For fascia signs, window signs or wall poster signs

  • Drawings and specifications showing the parts of the building to which the proposed sign is to be attached.
  • Written approval of the Ministry of Transportation of Ontario must be included if the sign is within 400 meters of a 400 series highway.
  • Proof of general liability insurance with the Town of Oakville named as additional or co-insured for no less than three million dollars from sign contractor.

Additional application requirements may vary for each sign type.

Community mobile signs permits are issued to charitable or not for profit group whose primary purpose is to provide recreational, cultural or community services to the residents of Oakville. Signs which promote a business or product or serve to seek employees, customers or clients for the organization displaying the signs are not permitted.

Specific sign locations are available on town property with three locations available per ward (assessed by the town). Access the interactive mobile signs map to identify potential locations and availability for community mobile signs.

Permit locations are available as follows:

  • Permits issued for up to 14 days per permit approval.
  • Requirement of 14 day prohibited period per ward for organizations after a sign permit has expired before another sign permit will be approved for the same ward.
  • Locations are available per ward. There are currently three locations available per ward as identified on the application and interactive map.
  • You can only apply for one community sign per ward at a time.
  • The sign may include a corporate sponsorship that takes up no more than 15% of the sign face.
  • You will be required to provide the message that will appear on the sign during the application process.  

Once you have confirmed a permitted location for your mobile signs please complete the Community Mobile Sign application online. Applications may be submitted within the following timelines:

  • Maximum of 60 days prior to requested placement.
  • Minimum of three business days’ notice is required.

A-frame development sign permits are issued to a double-faced a-frame sign that will be displayed on town property. The objective of these signs is to attract attention to the sale of new dwelling units within the Town of Oakville. 

A-frame development signs are prohibited to be displayed:

  • On any center median, traffic island, or center boulevard within a road allowance
  • In a location which impairs or obstructs the visibility or movement of vehicular or pedestrian traffic, or the visibility of warning devices, railway, traffic of municipal street signs; or
  • Affixed in any way to a utility pole, tree, official sign or other town property.

A-frame sign development permits are issued for a full calendar year (January – December) or half year (July – December) and must be renewed annually. Please refer to the Sign By-Law for more information. 

Your application must include:

  • Certificate of General Liability Insurance in the amount of no less than $3,000,000. The Town of Oakville 1225 Trafalgar Road, Oakville ON L6H 0H3 must be listed as either "additional insured" or "certificate holder". 
  • Copy of the letter from Planning Services confirming that the development draft plan is approved.

For more information about Oakville municipal elections, visit the Elections page.

Candidates must submit a deposit as listed in the Rates and Fees. 

Candidates and their agents are responsible for following the requirements of the Sign By-law. Here are some things you need to know:

  • No election signs of any kind are permitted 45 days prior to Election Day.
  • Election signs may only be displayed within the Ward in which the Candidate is running.
  • Election signs are restricted to designated arterial roadways only and are not permitted within road corridors abutting town owned facilities.
  • Election signs cannot obstruct the view of pedestrians or drivers or obstruct the visibility of traffic signs.
  • Election signs cannot be displayed along the frontage of properties where a cenotaph is located.
  • Election signs must be removed within 72 hours of Election Day.
  • Municipal Enforcement Services continue to enforce election signs that remain on the roadway. Failure to comply with the Sign By-law will result in the confiscation of signs. Signs will be stored in a secure compound and may be retrieved upon payment of a retrieval fee per sign, which will be deducted from your deposit. Appointments to retrieve elections signs can continue to be picked up by appointment by calling ServiceOakville at 905-845-6601.
  • A payment for each sign left on display 72 hours after Election Day will be deducted from your deposit.
  • Refunds or applicable invoices to candidates will be issued by mail.

For more details on regulations governing election signs please refer to Sign By-law, Part 10.

For further information relating to election signs or enforcement of election signs please contact Service Oakville at 905-845-6601.


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Business & Development

Permanent sign guide

Permanent signs are attached to a building, structure, or the ground so as to resist environmental loads, such as wind, and prevent its ready removal or relocation.

Find examples of permanent signs

Temporary sign guide

Temporary signs are only permitted for a specified period of time and are often easy to change, remove or relocate.

Find examples of temporary signs

Special event banners

Before you have signs made, or put up, refer to our Event Planning Guidelines.

Go to the Event Planning Guidelines page

Contact

If you have any questions, please contact:

ServiceOakville
905-845-6601 
service@oakville.ca

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