Purpose statement
This procedure establishes guidelines for the use and/or sale of corporate merchandise to promote a strong corporate identity for the Corporation of the Town of Oakville (town) and the community.
Scope
This procedure applies to the use and/or sale of corporate merchandise.
Corporate merchandise shall bear the town logo and include but is not limited to sweaters, shirts, pins, pens and key chains.
Procedure
Corporate merchandise
Corporate merchandise is available for purchase at the ServiceOakville customer service desk located in Town Hall - Oakville Municipal Building at 1225 Trafalgar Road. Corporate merchandise items are subject to change on an annual basis.
Requests for corporate gifts
A request for complimentary corporate merchandise to be used as gifts, prizes or to be auctioned/raffled for fundraising may be made to ServiceOakville by submitting a request form, attached as Appendix A to this procedure.
Requests are assessed by the following criteria, and in consideration of funds available:
- Requests from non-profit community groups are given priority
- Events attracting participants from other provinces or countries are given priority
- Requests for corporate gifts to be used for resale will not be accepted
Items are provided for any one event or if applicable, any one individual, business, community group or organization only once per year.
The requestor must agree to recognize the contribution/donation from the town.
Responsibilities
ServiceOakville is responsible for:
- Administration of and ensuring compliance with this procedure
- Approval of complimentary corporate merchandise
- Annual budget for corporate merchandise
- Sale of corporate merchandise
- Yearly review of corporate merchandise items
- Ordering inventory