Delegations and Presentations

Submit your comments in writing, by email to townclerk@oakville.ca.

Written comments received by the Clerk will be provided to meeting members before the meeting, if time permits. Any additional comments received will be provided to Council through their information package.

When submitting written comments, please indicate the item number and the meeting date that you are addressing.

To register to speak at a Committee or Council meeting, please complete the online Delegation Request Form. 

If you have any issues completing the form, please contact the Clerk’s Office through townclerk@oakville.ca or phone 905-815-6015 no later than:

• noon the day of the meeting commencing after 6 p.m., and 
• noon on the last business day before a meeting held prior to 6 p.m.  

All PowerPoint presentations must be emailed to the Clerk by noon on the day of the meeting.

Complete the Delegation Request Form

Pre-registered delegates are provided with access codes and instructions to enter a virtual meeting. They will also be asked to test their audio and video prior to the meeting by visiting the Zoom website. Registered delegates are encouraged to review the guidelines for remote participation (pdf).

If making an online delegation, you are encouraged to log into the system at least 30 minutes before the start of the meeting. Use this time to make sure that the equipment you are using is charged and you are near an electrical outlet to power the device during the meeting. You can also use this time to make sure that you are not near any windows that may cause lighting issues.

During a live Planning and Development Council meeting, call 905-815-6095 if you wish to speak to a public hearing item on an agenda.

Staff will ask for:

• your name
• the item number you wish to address
• your telephone number

You will stay on the phone and will be provided with instructions to connect to the meeting.

You will enter the meeting muted and when it is your turn to speak Clerk’s staff will unmute you. At this time you can make your camera available.

After all registered delegations are finished the Chair will then make a last call for delegations, to allow members of the public who are watching to call in to speak. There is a 30 second delay in the webcast, so the Chair may pause to allow sufficient time for this to happen.

To register to speak prior to a hearing, please email coarequests@oakville.ca .

Visit the Committee of Adjustment page for more information.

Live streamed video of Oakville Council meetings is available on our Live Stream page. After the meeting videos are located on the town’s YouTube channel.

If you have any questions or require further information please contact townclerk@oakville.ca or 905-815-6015.