Site Plan Application Process
Before starting a site plan application, all applicants should understand the requirements.
Are you a returning applicant that is familiar with this process? Skip the instructions and start your application now
If you are a new applicant, or need a reminder about the application process, please review the information below.
Confirm that you need this application
Site plan control is a site-specific type of development control, authorized under Section 41 of the Planning Act. Site plan control applies to construction, development and re-development on all lands within the corporate boundaries of the town, with some exceptions.
Site Plan approval from the Planning and Development Department is required for the following types of development:
- all residential development containing 11 units or more;
- all non-residential development in residential zones;
- all development in mixed use or urban core zones;
- all development in commercial or employment zones;
- all development in institutional or community use zones; and
- all development in open space, environmental, natural heritage system or future development zones other than development for residential or agricultural purposes
Site plan approval from the Planning and Development Department is not required for the following types of development:
- all residential development containing 10 units or less;
- development in the form of a temporary structure that will be erected and used for a maximum of six consecutive months, provided the development is located on a property with existing development;
- development in the form of residential freehold street townhouse units approved as part of a registered plan of subdivision;
- development that is 50m2 or less in area for a building or structure that is either accessory to, or an addition to, an existing building or structure.
Understand the requirements
Before submitting a site plan application, applicants must review the Development Application Guidelines, which will guide you through the description of site and proposal, and the engineering, urban design, environmental, transportation, financial and cultural considerations.
Review the Site Plan By-Law which will guide you through the types of applications that require site plan approval and those that are exempted.
Review additional information regarding digital submissions and electronic fee payments.
Pre-consultation meetings are mandatory for all development applications.
Pre-consultation process
The Town of Oakville has what’s known as a pre-consultation process, as it relates to proposed developments that require some form of Planning Act approval from the town.
When a landowner, or a perspective developer of a parcel of land, is interested in developing a parcel of land that requires approval under the Planning Act, they are first required to submit to the town a pre-consultation request form, along with a preliminary site plan of the proposed development.
At times, the proposal submitted to the town may be of confidential nature, as the applicant may be not yet be in a position to publicly disclose the details of the proposal due to business or financial reasons.
Upon receipt of this material, Planning staff hold a pre-consultation meeting with the applicant and other key commenting departments and agencies, who provide feedback to the applicant concerning the planning and technical merits of the proposal, along with a detailed list of submission requirements. The applicant is then able to submit the proposal and the Planning Act application to the town as originally contemplated; or alternatively, may modify the plan based on the feedback received, and submit a modified proposal.
A list of specific submission requirements will be prepared at the pre-consultation meeting and detailed in the pre-consultation application form (pdf).
Planning and development applications are reviewed and approved in accordance with the town’s applicable procedures and guidelines, Terms of Reference, and by-laws.
The documents required will be identified during the mandatory pre-consultation meeting with staff.
Prepare your application using the applicable documents
Application forms
- Pre-Consultation Application Form (pdf)
- Fence Variance - Proof of Notification from Abutting Neighbour Letter (pdf)
- Development Application Form (pdf)
- Rental Housing Demolition and Conversion Application (pdf)
- Rental Housing Demolition and Conversion Declaration of Use and Screening Form (pdf)
- Site Plan Application Form (pdf)
Digital submissions reference
- Planning Digital Submissions Guide (pdf)
- File Naming Conventions Reference (pdf)
- Steps for Uploading Files to Oakville BOX (pdf)
Other application forms and materials
- Site Plan - Agreement Information Sheet (pdf)
- Site Plan - Inspection and Security Reduction Standard Forms (pdf)
Development application sign template
Additional information
Online application process
Once you have attended a mandatory pre-consultation meeting, complete a Site Plan Application Form (pdf).
Include the pre-consultation checklist which has been completed and signed by staff during your mandatory pre-consultation meeting.
The documents required will be identified during the mandatory pre-consultation meeting with staff. All reports, documents and drawings submitted must be:
- in digital (PDF) format unless otherwise required (e.g. Word, Excel, SketchUp, etc.).
- presented in metric measure that can be accurately scaled.
- prepared, stamped and signed by a qualified professional architect (for site plan and architectural drawings), engineer (for site plan and engineering drawings/reports), or Landscape Architect (for landscape and tree protection drawings/reports)
Request an Oakville Box link and a fee submission reference number from planningapps@oakville.ca for all digital submissions.
Submit all materials by uploading files to Oakville Box (pdf), following the mandatory file naming conventions (pdf).
Payment of Application Fees should be sent via e-transfer/EFT (Electronic Funds Transfer) to planningapps@oakville.ca at the same time as your submission.
Ensure you quote the fee submission reference number from step #2.
After submission
- Your Planning Application file number will be assigned once the fee is received.
- For a resubmission of an existing application where a fee is required, please use the Planning file number already assigned.