Community Groups (CORE)

General group

General membership is for groups whose primary focus is delivering community support, educational or recreational activities (including casual sports groups).

Full details are available on the CORE Application form.

Queen Elizabeth Park Cultural and Community Centre (QEPCCC) cultural group

QEPCCC cultural membership is for groups whose main goal is to offer programs or activities in: performing arts, visual arts, media arts, graphic arts, literary arts, music or cultural heritage.

The group must meet the criteria listed under general membership on the CORE Application form. The group must also: 

• Provide 15 annual membership commitment hours to QEPCCC, as defined in the QEPCCC Operating Plan.
• Operate under a volunteer board or executive committee, made up of five or more members.

For more information about the QEPCCC benefits and requirements of this membership, please contact the Special Events/Scheduling Coordinator at 905-815-5979, ext. 4683 or email qepbookafacility@oakville.ca.

Sport group

For sports groups that offer a competitive program stream and/or organizations that utilize significant sport facility time.

Full details are available on the CORE Application form.

All applicants must meet all of the following criteria:

• Provide recreational/leisure, cultural, educational, or volunteer services.
• Be volunteer-based and not-for-profit.
• Be Oakville/Halton-based with a minimum of 85 per cent of members being Oakville residents.*
• Demonstrate to the satisfaction of the town that they can carry out their objectives and financial obligations.
• Adhere to the Ontario Human Rights Code and make membership available to all residents of Oakville without restriction.

Additional information may be requested at any time to confirm a group's eligibility. 

*Requests for exceptions to the residency requirement must be made in writing to the Recreation and Culture department every year. Requests should be made in the space provided on the application form. A detailed "Declared Non-Residents List" may be required.

CORE membership allows groups to use Oakville-based school board facilities. Members receive priority status for facility access as outlined in the Facility Allocation policy. 

For youth organizations, CORE membership provides preferred rental rates for arenas, pools, and sport fields. Queen Elizabeth Park Cultural and Community Centre (QEPCCC) cultural group membership provides preferred rental rates for cultural rooms at QEPCCC.

All CORE members receive the following benefits:

• Free group listing and direct link to member sites from town website.
• Promotional opportunities at reduced rates.
• Community Use of School access.
• Priority status of ice, fields and school rentals.

CORE groups are offered special rates to advertise on arena boards and digital screens in town recreational facilities. Looking to advertise your upcoming registration dates, membership information or special events? We have an advertising option for you!

CORE memberships must be up to date in order to qualify for the special rates offered to not-for-profit advertisers. Open the CORE arena board advertising form (pdf) or CORE digital sign advertising form (pdf) or continue reading for details.

Artwork/creative must be supplied by the client and approved by the town per the Advertising Sales Procedure.

All prices are subject to HST. Discounts are offered for annual renewals and contracts over $5,000 annually.

Arena boards

With six arenas to choose from, you can target your advertising locally or take a broader community-wide approach. Arena board ads are prominently positioned at ice level on the rink boards, typically across from the spectator seating area between the goal lines.

Contract Options and Fees

• Sixteen Mile Sports Complex Rink 1 (1,500 seat premium arena) receives 1,000,000+ visits per year – annual rate is $2,060.94
• Sixteen Mile Sports Complex Rink 2, 3 and 4 receive 1,000,000+ visits per year – annual rate is $1,011.65
• Glen Abbey Community Centre (Green Rink, Blue Rink) – annual rate is $1,011.65
• Joshua’s Creek Arenas (Red Rink, Blue Rink) – annual rate is $1,011.65
• River Oaks Community Centre (Rink A, Rink B) receive 500,000+ visits per year – annual rate is $1,011.65
• Trafalgar Park Community Centre (one indoor ice rink) receives 150,000+ visits per year – annual rate is $1,011.65

Terms and Conditions

All costs include production and installation of one sign. Additional sign production, reprinting and installation will be charged at $275 per sign.

The client is responsible for providing suitable electronic artwork. All ads must be submitted as a print-ready PDF (include/embed all fonts). Colour ads must be saved as CMYK for colour accuracy, however exact colour match cannot be guaranteed.

• Sixteen Mile, Glen Abbey and River Oaks A arena board signs are 3’ high by 8’ wide (36” by 96”). No bleed.
• River Oaks B arena board signs are 2.67’ high by 8’ wide (32” by 96”). No bleed.
• Joshua’s Creek and Trafalgar Park arena boards are 2.75’ high by 8’ wide (33” by 96”). No bleed.

Installation is done monthly on or near the first of each month. Exact placement cannot be guaranteed.

Digital screens

The Recreation and Culture department has 22 digital sign boards (42” televisions) in nine facilities. The screens showcase tailored facility/town-specific information along with advertiser content. Ads have a 20-second on screen presence, a minimum of 28 times per day on 22 screens totaling at least 588 impressions per day.

Number of Signs and Locations

• Glen Abbey Community Centre – 3
• Iroquois Ridge Community Centre – 1
• Joshua’s Creek Arenas – 2
• Oakville Trafalgar Community Centre – 2
• Queen Elizabeth Park Community and Cultural Centre – 4
• River Oaks Community Centre – 3
• Sixteen Mile Sports Complex – 5
• Sir John Colborne Seniors Centre – 1
• Trafalgar Park Community Centre – 1

Terms and Conditions

We offer monthly contracts for $105.87 per month plus HST.

Ads are 1920 pixels wide by 1020 pixels high. Files are to be saved as JPEGs for still advertisements or MP4 files for video advertisements. There is no sound. Each advertising space is 20 seconds long.

Creative may be changed on a monthly basis if provided by the first of the month.

Advertise on the scoreboard at Sixteen Mile Sports Complex

Now you can advertise using a static image or video on the big screen at centre ice. Your ad will be displayed onscreen at Sixteen Mile Sports Complex's Olympic-sized ice pad during weekly programs and special events. Visit the Sponsorship and Advertising page for more information.

Please email Janine Ivings at janine.ivings@oakville.ca or call 905-845-6601, ext. 3080, if you have any questions or to learn how you can purchase ad space in the town's recreational facilities.