The town is pleased to provide many community rooms, meeting rooms and gymnasiums to meet the needs of the user groups and residents. For a full list of rooms and gymnasia that are available to rent, open the community room user guide (pdf).Submit a completed facility request form (pdf).
For additional information and requirements, visit the Facility Rentals page.
For information about rental requests at Queen Elizabeth Park Community and Cultural Centre, please visit the QEPCCC Facility Rentals page.
A timetable for request submissions and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to the booking clerk before each season deadline.
Download the appropriate form and submit according to the following deadlines:
Request deadline: March 30
Confirmation deadline: April 30
Request deadline: November 15
Confirmation deadline: December 15
Completed request forms should be forwarded to:
Town of Oakville Recreation and Culture Department
ATTN: Booking Clerk
1225 Trafalgar Road
Oakville, ON L6H 0H3
Short term, single use or spot bookings are available following the permit confirmation deadline date for each season, on a first come, first serve basis. Permits are confirmed when signed by an authorized representative. Confirmed permits require a full payment or approved monthly payment plan, for the period of the scheduled bookings. Complete a facility request form and return it to firstname.lastname@example.org.
All licensed function are required to provide proof of valid liquor license and proof of $5 million liability insurance naming the Town of Oakville as additional insured.
All licensed functions also require proof of bartenders (ratio 1:100 patrons) with a Smart Serve certificate. Visit the Smart Serve website for details. All permits, with the exception of room rentals over $100 must be signed and paid in full at the time of booking to reserve location(s).
Social Events require a $100 deposit+$150 Damage Deposit to reserve location(s).
Room set up sheets should be completed and returned to the appropriate site one week prior to booking date.
Events with live/recorded music are required to pay applicable SOCAN and Re:Sound fees. How is Re:Sound different from SOCAN?
Room capacities will vary depending on type of activity and room set up requirements. There is two hour minimum rental time for all room bookings unless in combination with ice or pool party packages.
Council approves rental fees annually based on current market trends, base rates and fees, and current budget requirements. Rates are subject to change pending council approval. Rates vary depending on the size of the room, the length of the rental, the amenities available, the type of activity and the number of people. All rates include applicable taxes and are effective September 1, 2016 to August 31, 2017.
Commercial meeting: $81
Commercial social: $109
Commercial licensed: $127